Planning & Coordination

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Full Wedding Planning and Coordination Package

The Full Wedding Planning and Coordination Package is specifically designed for couples, who are busy during the day and do not have the necessary extra time to deal with the countless details of the wedding planning process.  Ribald Farms will research and call vendors, visit sites, and suggest creative ideas so you can have the wedding of your dreams without the stress that too often accompanies the wedding planning itself!

The full wedding planning package includes:

  • Initial consultation with the bride and groom
  • Unlimited phone and email availability
  • At least three wedding planning meetings between couple and wedding planner
  • Help preparing and understanding the wedding budget
  • Preparation of a wedding schedule/timeline and checklists
  • Assistance with site tours, selection and booking of wedding ceremony and reception venues
  • Assistance with site design (selecting a color scheme, theme and style of the wedding)
  • Wedding etiquette advice
  • Assistance with selection of wedding attire and accessories, accompaniment to fittings if desired
  • Help with finding, negotiating, and booking suitable vendors. We will schedule appointments and accompany clients to up to three meetings per vendor category
    • Caterer
    • Florist
    • Baker
    • Musicians
    • Rental Facilities
    • Photographer
    • Videographer
    • Transportation
    • Wedding Attire
    • Officiate
  • Coordination of vendors to ensure services/products for the wedding are provided in a timely manner
  • Ongoing updates and consultation with the bride and groom about vendors’ services/products
  • Assistance with selection of wedding invitations, save-the-date cards, place cards, programs, etc.
  • Assistance with tracking RSVPs
  • Wedding ceremony planning
  • Final walk-through with client at selected sites in the month of the wedding
  • Final timelines prepared the month of the wedding
  • Final consultation with vendors the month of the wedding
  • Final meeting covering all details with the bride and groom (month of wedding and the week prior to the wedding). This two-hour planning meeting will include:
    • Ceremony planning, processional, recessional, placement
    • Preparation of rehearsal and wedding day itinerary as a timeline to be provided to client and vendors
    • Final walk-through with client at selected sites
    • Collection and inventory of wedding items to be set-up on wedding day (candles, wedding favors, toasting glasses, serving sets, photographs, guest books, table numbers, programs, seating cards, etc.)

This package also includes all items provided in the “Month of Wedding Planning Package”.

 

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Partial Wedding Planning and Event Supervision

The Partial Wedding Planning and Event Supervision Package is designed for couples, who need help finding vendors but enjoy being involved in the planning process.

The partial planning wedding package includes:

  • Initial consultation with the bride and groom
  • Unlimited phone and email availability
  • At least two wedding planning meetings between couple and wedding planner
  • A bride and groom timeline and checklist
  • One visit to site of both wedding ceremony and reception to go over set-up
  • Assistance with site design (selecting a color scheme, theme and style of the wedding)
  • Wedding etiquette advice
  • List of preferred vendors as needed for the bride and groom to set appointments with
    • Caterer
    • Florist
    • Baker
    • Musicians
    • Rental Facilities
    • Photographer
    • Videographer
    • Transportation
    • Wedding Attire
    • Officiate
  • A two-hour wedding planning meeting one month before the wedding, which will include:
    • Wedding ceremony planning, processional, recessional, placement
    • Preparation of rehearsal and wedding day itinerary to be provided to client and vendors
    • Final walk-through with the bride and groom at selected sites
    • Collection and inventory of wedding items to be set-up on wedding day (candles, wedding favors, toasting glasses, serving sets, photographs, guest books, table numbers, programs, seating cards, etc.)

This package also includes all items provided in the “Month Of Wedding Planning Package”.

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Month of Wedding Planning Package

The Month of Wedding Planning Package is designed for couples, who are planning the entire wedding themselves but would like some help managing the logistics leading up to the actual wedding day.

 

The month of wedding planning package includes:

  • Final planning meeting to obtain information about the wedding and determine how the couple would like the wedding to flow
  • Preparation of a rehearsal and a wedding day timeline
  • Vendor confirmation for the wedding day (4 weeks prior)

Rehearsal

  • Attendance and direction (coordinated with officiate) of the wedding rehearsal
  • Final collection of wedding items at rehearsal to be set-up on wedding day, such as candles, photographs, guest books, wedding favors, toasting glasses, serving sets, programs, seating cards, table numbers, etc.

Wedding Day

  • Attending, overseeing and directing the wedding ceremony and reception (up to 10 hours)
  • Providing wedding emergency kit (Shout Wipes, hairspray, safety pins, Band-Aids, scissors, deodorant, straws, snacks, Static Guard, sewing kit, etc.)
  • Receiving deliveries and greeting vendors
  • Making sure wedding ceremony areas are set-up as planned
  • Making sure table numbers, place cards, programs, and wedding favors are correctly placed
  • Assisting with handing out wedding flowers, pinning on corsages, boutonnieres, etc.
  • Helping wedding party to get in place to walk down the aisle. Making sure flowers are held correctly, timing is perfect, wedding dress trains are straight, etc.
  • Helping photographer get the wedding pictures you want, making sure family members are available and in place for the photographer
  • Making sure wedding reception area is set-up as planned, candles lit, DJ on schedule, etc.
  • Making sure everything is running on schedule
  • Making sure all vendors receive final payments, as needed
  • Coordinating the collection of gifts received at wedding to be delivered to pre-arranged location
  • Collecting guest books, cameras, personal items, etc. to be delivered to pre-arranged location
  • Making sure transportation is running on time
  • Preventing and fixing any problems that may arise during your wedding day, while helping you maintain a cool composure
  • Providing a stress-free wedding day for the bride and groom!

 

This package also includes all items provided in the “Day of Wedding Planning Package”.

 

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Day of Wedding Planning Package

This wedding planner package is designed especially for couples, who are planning the entire wedding themselves but would like some help managing the actual wedding day. Our wedding planner service will ensure a totally stress-free, enjoyable event for you!

 

The day of wedding planning package includes:

  • Attending, overseeing and directing the wedding ceremony and reception (up to 10 hours)
  • Wedding emergency kit (Shout Wipes, hairspray, safety pins, Band-Aids, scissors, deodorant, straws, snacks, Static Guard, sewing kit, etc.)
  • Receiving deliveries and greeting vendors
  • Making sure wedding ceremony areas are set-up as planned
  • Making sure table numbers, place cards, programs, and wedding favors are correctly placed
  • Assisting with handing out wedding flowers, pinning on corsages, boutonnieres, etc.
  • Helping wedding party get in place to walk down the aisle. Making sure flowers are held correctly, timing is perfect, wedding dress trains are straight, etc.
  • Helping the photographer get the wedding pictures you want, making sure family members are available and in place for the photographer
  • Making sure wedding reception area is set-up as planned, candles lit, DJ on schedule, etc.
  • Making sure everything is running on schedule
  • Making sure all vendors receive final payments, as needed
  • Coordinating the collection of gifts received at wedding to be delivered to pre-arranged location
  • Collecting guest books, cameras, personal items, etc. to be delivered to pre-arranged location
  • Making sure transportation is running on time
  • Preventing and fixing any problems that may arise during your event while helping you maintain a cool composure
  • Providing a stress-free wedding day for the bride and groom!

 

Additional Services

These additional services may be added to your wedding planning package, based on individual needs:

  • Tour of Wedding and Reception Sites
  • Assistance with Planning of Bridal Shower
  • Planning and Coordination of an Engagement Party
  • Planning and Coordination of the Rehearsal Dinner
  • Planning and Coordination of Next Day Breakfast or Brunch
  • Assistance with Booking Accommodations for Out of Town Guests
  • Distribution of Welcome Gift Baskets/Bags for Out of Town Guests
  • Purchasing Gifts for the Wedding Party
  • Guidance with RSVP Follow-Up Calls
  • Additional Wedding Planning Coordinators for the Day of your Event

 

 

© 2015 Ribald Events